Supplier RFQ Response Instructions:

** IMPORTANT – THE ONLY WAY TO SUBMIT YOUR QUOTE FOR THE REFERENCED PROJECT IS THROUGH THE ORIGINAL EMAIL SENT TO YOU BY bss_system@birchstreet.net. DO NOT DELETE THIS EMAIL UNTIL YOU HAVE SUCCESSFULLY SUBMITTED YOUR QUOTES.

1. As a supplier; you will receive an email from bss_system@birchstreet.net containing the contents of your RFQ from Hilton Supply Management.

2. This email will provide a hyperlink in the text under the section that says “RFQ REVIEW AND SUBMIT”.

3. Click on the hyperlink to be taken to the BirchStreet System page, in which you will submit your quotes.

4. This page will be the screen where you will see all of the items for which HSM has requested a quote. The items will appear in the navigation list on the left side of the screen.

5. The first item record will automatically load. To load each additional item, click on that item from the left hand side of the screen.

6. The Designer Spec sheet for each item can be found by clicking the “Attach” button to the right of the “Print” button at the top of the screen.

7. If you choose NOT to log a bid, you can simply check the “NO BID” box located in the top right corner, and then click “SUBMIT QUOTE” if it is your only item; or if you have submitted your quote for all of the other items. If you have not submitted your quote for all other items, you will need to click “SAVE DRAFT.”

8. If you opt to log a bid, you will need to enter the following information:

Quote –

1. Enter the date in which the quote expires.

2. Enter the payment terms of the item.

Sample/Model –

1. Enter the necessary lead time for the sample model in weeks, or days.

2. Enter the sample model cost.

Production –

1. Enter the necessary production lead time in weeks, or days.

2. Enter the production cost.

9. Once you have logged all of the necessary information, click button located at the top of the page named “SAVE DRAFT.”

10. In order to submit your quote, you are REQUIRED to enter your bids for ALL of the items on the left hand side of the screen (or to have checked the “No Bid” box).

11. **If you have NOT entered all of the necessary information before submitting a quote, the system will provide an error message displaying the tag number, as well as a description of the missing information.

12. You also have the option to print the page for your own records by clicking the “PRINT” button.

13. Once you have completed ALL bids for the items requested; click the “SUBMIT QUOTE” button to submit your quotes in the BirchStreet Systems page.

14. Once you have clicked the “SUBMIT QUOTE” button you have completed submitting your quote to Hilton Supply Management. The items are processed and are no longer available to be edited.

15. **Once the Quote Due Date is past the link in the email to the RFQ URL will be inactivated. Your Bid will be submitted as a NO BID and you will no longer be able to bid on those items.